How to use the Annual Reports

The operation of these reports is pretty straight forward.

Once you have opened a report, you will see blank fields (areas) that need to be filled in. To move about the document, you can either use the mouse or Tab key.

When using the mouse you will see a cursor that resembles the shape of a Hand. When you enter a Data Field the cursor will change from the Hand to an Upright Bar and an message box will appear explaining the data field input.

Once in an area where the cursor has changed to the Bar, just press the Left button on the mouse and it will change to a flashing cursor, you can then type in the information and tab to the next field.

The easiest way to get around the form is with the Tab key. Once a form is loaded, just press the Tab key and it will move to the first Data Field. Then just tab to the next field and continue to do so throughout the process of completing the form.

One problem encountered with this type of form, is that you cannot Save the completed form unless you are using the Adobe Acrobat Full version. The Acrobat Reader program will NOT save the data that was input. So when the form is completed, print as many copies as you will need before clearing the form or exiting the program.

Several of the forms currently have a Reset Button imbedded into the form and a text message to accompany. These buttons and messages are only visible on the screen, they Do Not show up on the Final Printout.

For printing the reports, I suggest using a White 24 lb paper, as this type of paper is less apt to bleed thru and makes for a better quality print when printing to both sides of the paper on multi-page reports.

If your printer has a two-page printer attachment installed, set it up to print the front and back of the page. If your printer is only a single sided printer, then set the Print Options to print the odd numbered pages, then re-insert the printed document and then set the option to print the even numbered pages.

Be sure, to place the page(s) you printed first back into your printer in the proper order and facing the proper direction so you don't print over what you just finished printing.

The Reset Button that is placed on the forms, serves one purpose, and that is to delete all the data typed into the fields, so be sure you have printed as many copies as you need before you press the Reset.

These reports will save you time processing on your computer, as opposed to filling in the forms furnished by the National or Regional Officers by hand or on a type writer. This process of completing the Annual Reports will also save your Region a fair amount of money over a period of time that might be utilized for other purposes, such as adding the dollars saved to the Disaster Relief Fund or Youth Essay Fund or whatever area the Region see fits to use the money for.

If you know of other Branch Officers or Committee Chairmen that have computers and are Not Online, make these reports available to them.

Also, let your Regional Officers know you have these electronic forms and that you Don't need to have them send packages of forms to you. As mentioned above, this is an opportunity to save a good deal money cutting down on postage expenses.

Be sure to make enough copies of each report to send to the respective Regional Committee Chairmen, Regional and National Officers, etc.

If you would like, I am willing to place all compiled reports on a CD, along with a copy of the Acrobat Reader Program and mail it to your Branch. The cost of this would be a minimal fee or $3.00 to $4.00 depending on the cost of the postage and materials needed to do so. Just drop me a line if you would like this material on CD.

In Loyalty, Protection and Service,

Ray Martin, Webmaster, Central Wisconsin Branch 238

Email me regarding this project at  Click Here to contact